Organizing our department with Asana
Just this week, our team began using a new program called Asana to better track the countless projects we have streaming through our department. It has already increased the transparency in our department as well as reduced the number of emails that go back and forth. Asana can be used to manage outputs as well as events.
Asana is a Web-based program that focuses on project management. Steve Dotto turned me on to Asana with this video, and I talked about it in the 7th episode of Tubarks’ Tales.
With Asana, I am able to keep track of personal and team tasks from one view. Personal tasks are not viewable by the team; however, the team can view tasks assigned to team projects. It is also possible to control the permissions at a granular level.
With, Asana, you can create projects, assign tasks to a project, and create subtasks for each task. Tasks and subtasks can be assigned to specific individuals, and due dates can also be created.
For each task, individuals can leave comments as well as include attachments relevant to the project. If you want to know the status of a project, you can view all details in Asana. Team members can also elect to follow the status of specific tasks. If something changed in a task, followers would be alerted.
Asana has put together a wonderful guide to help new users learn to leverage the program. So far, we have put in all our publication and video tasks as well as set the agenda for a team meeting. For the team meeting, individuals knew what items they were responsible for, and additional tasks were created as we met.
Here are some videos to give you a better idea about using Asana:
- Why Asana?
- Get started
- Team work without email
- Plan your day
- Plan and run meetings
- Capture ideas
- Visualize goals
- GTD in Asana
- Getting your team on Asana
I think this program is going to significantly improve our processes as well as our service to University of Wyoming Extension. What tools are you using to manage your department?